Project Coordinator

October 2022 – Project Coordinator

HFR, located in Duluth, Georgia, is searching for someone with never-ending curiosity and detailed organization skills to fill the role of Project Coordinator. The ideal candidate will be responsible for planning, coordinating, and implementing projects within the decided-upon budget, timeline, and scope. They will also effectively monitor and present project updates to project team members and clients.

Respond to:

Explore to learn more about our firm and what we do. HFR offers some of the most competitive benefits you will find in the industry including;

  • Established design firm with projects across varied market areas
  • Medical, Dental and Vision Insurance
  • Retirement (401K Plan)
  • Paid Time Off
  • Support and Promote Professional Development

• Maintain a real time spreadsheet tracking milestone dates and current standings of each project
• Effectively communicate status updates to clients and team members
• Attend internal staff and client meetings, take notes, provide minutes as needed
• At the start of a project, call local jurisdictions to confirm permit submittal requirements
• Must be able to schedule time to reconfirm submittal requirements prior to permit submittal
• Assist with filling out permit applications
• Submit projects for permit, whether it be online submittals or mail in submittals
• Follow up with permitting jurisdictions for status updates on permit submittals
• Pay any permitting fees, process receipts for Accounting
• Review/approve incoming and outgoing invoices
• Book travel arrangements
• Answer calls as they come in – Act as a Point of Contact for architects when they are out of office
• Set up meeting invitations/conference calls
• Manage studio calendars

• 3-5 years of work experience in an administrative role
• Prior experience in the architectural/construction industry or experience with commercial
permitting strongly preferred
• College degree preferred
• Basic understanding of business accounting and invoicing
• Ability to multi-task/self-motivated/self-accountable
• Able to communicate effectively
• Working of knowledge of typical administrative programs (Microsoft Office, BlueBeam, Adobe,
Smartsheet, etc.)
• Able to work 40 hour work week during standard business hours

Compensation will be commensurate with qualifications and experience. The ability to travel out of town is NOT a requirement for the position. This is NOT a remote working position.


Architecture & Planning

Employment Type