Project Coordinator (Architectural)

January 2021 – Project Coordinator (Architectural) Full-Time Job Posting

Respond to:

HFR, located in Duluth, Georgia, is searching for someone with never-ending curiosity and detailed organization skills to fill the role of Project Coordinator. The ideal candidate will be responsible for planning, coordinating, and implementing projects within the decided-upon budget, timeline, and scope. They will also effectively monitor and present project updates to project team members and clients.

Explore to learn more about our firm and what we do. HFR offers some of the most competitive benefits you will find in the industry including;

  • Established design firm with projects across varied market areas
  • Medical, Dental and Vision Insurance
  • Retirement (401K Plan)
  • Paid Time Off
  • Support and Promote Professional Development

• Maintain a real time spreadsheet tracking milestone dates and current standings of each project
• Effectively communicate status updates to clients and team members
• Attend internal staff and client meetings, take notes, provide minutes as needed
• At the start of a project, call local jurisdictions to confirm permit submittal requirements
• Must be able to schedule time to reconfirm submittal requirements prior to permit submittal
• Assist with filling out permit applications
• Submit projects for permit, whether it be online submittals or mail in submittals
• Follow up with permitting jurisdictions for status updates on permit submittals
• Pay any permitting fees, process receipts for Accounting
• Review/approve incoming and outgoing invoices
• Book travel arrangements
• Answer calls as they come in – Act as a Point of Contact for architects when they are out of office
• Set up meeting invitations/conference calls
• Manage studio calendars

• 3-5 years of work experience in an administrative role
• Prior experience in the architectural/construction industry or experience with commercial
permitting strongly preferred
• College degree preferred
• Basic understanding of business accounting and invoicing
• Ability to multi-task/self-motivated/self-accountable
• Able to communicate effectively
• Working of knowledge of typical administrative programs (Microsoft Office, BlueBeam, Adobe,
Smartsheet, etc.)
• Able to work 40 hour work week during standard business hours

Compensation will be commensurate with qualifications and experience. The ability to travel out of town is NOT a requirement for the position. This is NOT a remote working position.